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Writing Effective Reports

All those who need to develop their written communication skills.

Learning Objectives

By the end of this course you will be able to:

  • Confidently write reports that achieve results or objectives.
  • Follow a systematic approach to reduce the time it takes to write.
  • Structure the information to guide the reader logically through the text.
  • Adopt a ‘reader-friendly’ style that creates understanding and maintains interest.
  • Write persuasively using the relevant information and vocabulary to support your idea.
  • Ensure that specialist and non-specialist readers will quickly read and understand your work.
  • Edit your draft reports easily and constructively.
  • Use diagrams, tables and charts to support and enhance your text. Produce reports that achieve their goals.



Course Content


It takes time – and skill – to communicate specialist information to others. This course will give you the necessary skills and reduce the time it takes to write reports that get results.This highly practical two day course equips delegates with the skills of planning, research, structuring, writing, editing and presenting reports. Practical exercises and discussion throughout the course – with the benefit of one-to-one feedback from your trainer, will give you a toolkit to use when report writing.

It would be beneficial if you brought samples of the reports you produce at work, to help you review throughout the course. You will be asked to complete a pre-course questionnaire to help the trainer to focus on individual needs.

Course Outline

A Structured Approach

  • A step by step approach to focus on our - terms of reference - reader - objective - content

Research and Preparation

Deciding on relevant information to help the report achieve its purpose
Structuring and sequencing that creates order and encourages the reader to read on

Is my writing style professional and appropriate?

  • Use vocabulary that helps understanding and gets results
  • Developing a persuasive tone to reinforce the argument
  • How sentences and paragraphs can give ‘rhythm and pace’ to our writing
  • Will my report get a positive response from my reader?

Commonly Recognised Components of a Report

Gaining an understanding of how a report is structured – beginning middle and end
Choosing the best format for your purpose

What will help support my message?

  • Exploring ways to present your information visually
    The dos and don’ts of ‘visual’ messages

Action Planning

  • Creating your own personal action plan for the future


Exams & Certification


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