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Writing Effective Reports

It takes time – and skill – to communicate specialist information to others. This course will give you the necessary skills to reduce the time it takes to write reports that get results.

This highly practical two-day course equips delegates with the skills of planning, research, structuring, writing, editing and presenting reports. Practical exercises and discussion throughout the course will give you a toolkit to use when report writing.

Target Audience

Designed for individuals who need to produce effective reports and would like an overview of the process and skills to do so.

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Learning Objectives

By the end of this course you will be able to:

  • Confidently write reports that achieve results or objectives.
  • Follow a systematic approach to reduce the time it takes to write.
  • Structure the information to guide the reader logically through the text.
  • Adopt a ‘reader-friendly’ style that creates understanding and maintains interest.
  • Write persuasively using the relevant information and vocabulary to support your idea.
  • Ensure that specialist and non-specialist readers will quickly read and understand your work.
  • Edit your draft reports easily and constructively.
  • Use diagrams, tables and charts to support and enhance your text.
  • Produce reports that achieve their goals.

Pre-Requisites

None

Course Content

A Structured Approach

  • A step-by-step approach to focus on our terms of reference, reader, objective and content

Research and Preparation

  • Deciding on relevant information to help the report achieve its purpose
  • Structuring and sequencing that creates order and encourages the reader to read on

Is my Writing Style Professional and Appropriate?

  • Use vocabulary that helps understanding and gets results
  • Developing a persuasive tone to reinforce the argument
  • How sentences and paragraphs can give rhythm and pace to our writing
  • Will my report get a positive response from my reader?
  • How to edit and proofread effectively

Commonly Recognised Components of a Report

  • Gaining an understanding of how a report is structured – beginning, middle and end
  • Choosing the best format for your purpose

What will Help Support my Message?

  • Exploring ways to present your information visually
  • The do's and don’ts of visual messages

Action Planning

  • Creating your own personal action plan for the future

Pre-Reading

It would be beneficial if you brought samples of the reports you produce at work and review during the course and for you to get feedback from the trainer. 

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