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Building and Evolving a Project Management Office

Provide a means of centralisation, standardisation, and greater project oversight within your organisation by building an effective Project Management Office (PMO). In this training course, you gain the skills and competencies needed to structure a PMO — including how to analyse portfolio and project success, implement a governance model, and conduct and apply lessons learned.

Select specific date to see price, venue and full details.

Learning Objectives

You Will Learn How To

  • Develop a vision and charter of a Project Management Office (PMO)
  • Evolve a PMO to improve project success
  • Automate processes in Project Portfolio Management tools
  • Enhance alignment of project management with portfolio management
  • Evolve PMO maturity through continuous improvement

Pre-Requisites

Requirements:

  • Project management experience at the level of:    
    • Course, Complex Project Management, or
    • Course, Project Management for Software Development

Course Content

Course Outline

Identifying the Value of a PMO

  • Why you need a Project Management Office
  • Developing a PMO vision statement
  • Creating a PMO charter

Building a Case for PMO

Benchmarking PMO maturity

  • Examining different maturity levels
  • Leveraging a framework to assess maturity
  • Considering the current state of project and portfolio management
  • Defining the to-be state
  • Analysing the gap between the current and to-be state

Planning for success

  • Constructing an approach for each maturity criteria by selecting the right combination
  • Establishing PMO responsibilities within the organisation
  • Developing a roadmap to mature the PMO

Standardising and Automating Project Management Processes

Planning for standardised processes

  • Recognising the benefits of standardisation
  • Building/updating processes for your environment
  • Developing standard document templates

Leveraging Project Portfolio Management (PPM)

  • Bridging "doing the right projects" with "doing the project right"
  • Researching, recommending and selecting the right PPM tool/features
  • Linking project management and portfolio management with a PPM tool
  • Centralising resource and capacity management
  • Connecting PPM with a financial management system

Implementing a content repository

  • Establishing standards for storing all project content
  • Automating collaborative processes with tools
  • Housing PMO content for project and portfolio managers
  • Benefiting from integrating the PPM

Managing Project Training and Support

Supporting project management

  • Balancing project staffing and career development
  • Structuring project knowledge management

Providing the appropriate level of mentoring

  • Mentoring and coaching project managers' skill development
  • Building strong project/portfolio management competencies
  • Performing independent project audits to encourage growth and learning
  • Providing project recovery assistance to meet goals

Applying Performance Measures

Analysing portfolio and project progress

  • Defining key performance indicators (KPI)
  • Incorporating Earned Value Management (EVM) to KPI
  • Measuring project costs and benefits against the plan
  • Establishing KPI roles and responsibilities

Reporting progress

  • Collecting and reporting on exceptions
  • Assessing current at risk projects/portfolios
  • Providing leadership with performance reports

Ensuring Proper Governance

Selecting and implementing a governance model

  • Defining governance roles and responsibilities
  • Providing guidance and control

Structuring and developing PMO roles and responsibilities

  • Validating compliance to standards and regulations
  • Ensuring the "projects are done right"
  • Facilitating project portfolio management
  • Promoting and funding for the next project phase

Implementing Change and Continuous Improvement

  • Rolling out controlled change for positive adoption
  • Fostering project management image and culture
  • Evolving the PMO maturity framework
  • Incorporating best practices
  • Conduct and implement lessons learned

Exams & Certification

This course is approved by PMI® for 17 professional development units (PDUs).

  Technical : 12 PDUs
  Leadership : 1 PDUs
  Business & Strategic : 4 PDUs

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