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Microsoft SharePoint 2013 Custom Workflows for End Users - Core Skills

This course applies to the following platforms: SharePoint On-Premise, SharePoint Online

The aim of this course is to provide you with the knowledge needed to design, create and manage custom workflows created using SharePoint Designer 2013.

You will utilise your knowledge of SharePoint management and site structure to build no code workflow systems which enable you to automate set processes according to the needs of your business.

Target Audience:

This course is aimed at end users, knowledge workers and managers who have the responsibility to create automated business processes within SharePoint Sites. This course is not aimed at a technical audience but end users will appreciate some technical background information.

Learning Objectives

At the end of this course you will be able to:

  • Work with existing SharePoint workflows.
  • Create and Manage Lists and Libraries using SharePoint Designer.
  • Create List workflows using both the 2010 and 2013 workflow templates.
  • Understand workflow best practice.
  • Create workflow tasks and build initiation forms.
  • Use workflows to manipulate data in your site.
  • Enable a 2013 workflow to run a 2010 workflow as a sub-workflow.
  • Add custom list menu or ribbon commands to run workflows.

Pre-Requisites

  • A basic understanding of Windows XP, Vista, Windows 7 or Windows 8.
  • Experience using Internet Explorer or an equivalent browser.
  • Experience with or have attended the Microsoft SharePoint 2013 Skills for End User Site Administrators
  • Has an understanding of what is expected of them by their organisation on what business systems or processes need automation.

Please Note: If you attend a course and do not meet the prerequisites you may be asked to leave.

Course Content

Module 1 - Introduction to Workflows

  • What are Workflows?
  • The Out of the Box (OOTB) Workflows Available in SharePoint
  • Working with the Approval OOTB Workflow
  • Managing a Workflow
  • Limitations of Using Built In Workflows

Module 2 - Principles of using SharePoint Designer

  • Opening your site in SharePoint Designer
  • The SharePoint Designer 2013 Interface
  • Working with Lists and Libraries using Designer
  • Adding and Editing List Columns

Module 3 - List Workflows using the SharePoint 2010 Workflow Template

  • Why use workflows based on the 2010 Workflow Template?
  • The Workflow Interface in SharePoint Designer
  • Creating a List Workflow
  • Using the Workflow Editor Interface
  • Use Variables and Workflow Lookup Data within a Send an Email Action
  • Publishing a Workflow
  • Running a Workflow

Module 4 - List Workflows using the SharePoint 2013 Workflow Template

  • The SharePoint 2013 Workflow Infrastructure
  • Creating a Workflow based on the SharePoint 2013 Workflow Template
  • The SharePoint Designer 2013 Workflow Interface
  • Working with Stages in a SharePoint 2013 Workflow
  • Conditions
  • Actions
  • Using the Transition to Stage feature
  • Additional Features

Module 5 - Workflow Tasks and Initiation Forms

  • Workflow Task Actions
  • The Assign a To-Do Item Task (2010 Template)
  • The Collect Data from a User Task (2010 Template)
  • Creating Cross List Lookups using Workflow Variables
  • The Assign a Form to a Group Task (2010 Template)
  • In Sequence and Parallel Tasks
  • Tasks Assigned to a SharePoint Group
  • The Assign a Task Action (2013 Template)
  • Using Custom Initiation Forms

Module 6 - Utilising Data in Workflows

  • Using Calculations in Workflows
  • Update Data in the Current List
  • Look Up Data from Other SharePoint Lists
  • Create Items in Other SharePoint Lists
  • Update Data in Other SharePoint Lists
  • Copy and Delete Data
  • Obtain User Profile Data
  • The SharePoint Workflow Interop

Module 7 - Creating Workflow Action Commands

  • Custom Images for Action Buttons
  • Creating Custom Action Commands for a SharePoint Ribbon
  • Creating Custom Action Commands for the List Item Menu

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