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Using Microsoft Project in a Prince2 Environment

This course is designed to integrate the use of Microsoft Project as the software tool for the planning, tracking and reporting for projects that are controlled using a Prince2 based methodology.

It is suitable for delegates who are either Prince2 qualified or are required to work in a Prince2 environment. Content is suitable for those using Microsoft Project 2010, 2013 or 2016. Where courses are delivered at one of our centres, Microsoft Project 2016 will be used.
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Learning Objectives

  • Set Project Timelines
  • Create Prince2 Summary Stages in Microsoft Project
  • Add Work Packages, Resources and Estimates
  • Schedule a Microsoft Project plan
  • Add Control Points
  • Identify the Critical Path
  • Baseline a Microsoft Project plan
  • Track a plan both in Tolerance and in Exception
  • Report against the plan
  • Close the Project

Pre-Requisites

  • Delegates should have some practical experience of using Microsoft Project 2010, 2013 or 2016
  • Delegates should be familiar with Prince2 terminology and processes and themes
  • This course is not an introduction to Microsoft Project nor to Prince2

Course Content

Module 1: Setting Project Timelines and Summary Stages

  • Overview of Microsoft Project Calendars
  • Creating a Project Calendar
  • Scheduling the Microsoft Project Plan
  • Creating a High Level Prince2 Structure in Microsoft Project
Module 2: Adding Work Packages, Resources and Estimating the Plan
  • Adding Work Packages
  • Outlining the Plan
  • External References
  • Estimating and Adding Task Durations
  • Estimating and Adding Task Based Costs
  • Estimating Resource Requirements
  • Working with Resource Calendars and Availability
  • Adding Resource Costs
Module 3: Scheduling, Control Points, Critical Paths and Baselines
  • Sequencing the Plan
  • Task Relationships
  • Adding Control Points or Milestones
  • Identifying the Critical Path
  • Introduction to Standard Reports in Microsoft Project
  • Resource Assignments
  • Effort Driven Scheduling
  • Resolving Resource Overallocation
  • Resource Pools
  • Project Baselines
Module 4: Controlling a Stage within Tolerance
  • Overview of Tracking and Reporting in Microsoft Project
  • Entering Actuals within Tolerance
  • Updating Actuals
  • Progress Views and Reports in Microsoft Project
  • Visual Reports
Module 5: Controlling a Stage in Exception
  • Entering Actuals in Exception
  • Microsoft Project Exception Views and Reports
Module 6: Closing a Project
  • Entering Remaining Actuals
  • Breaking Links to External Microsoft Project Information
  • Microsoft Project Reports to Use at Closure

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