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Microsoft 365 - An Introduction to OneNote 2016

In our fast-paced digital world, the need to capture, meeting notes and to-do items is ever present.  Microsoft Office OneNote provides a way for you to efficiently create and collect your notes in an electronic notebook.  This course will introduce you to using OneNote notebooks to store a wide variety of content in an organised structure, access the content from anywhere and also share it with others.  Additionally, learning how OneNote and the other applications in the suite are integrated increases your productivity with Microsoft Office.


This course is intended for people in a variety of roles and fields who have a basic understanding of Microsoft Office 2016 and want to incorporate digital note-taking and note collaboration by using Microsoft OneNote 2016.  In addition to creating and modifying OneNote notebooks, this course will introduce you to inserting images and embedding files into notebooks, categorizing content, sharing content with OneDrive and exporting content to other file formats.

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Learning Objectives

On completion of this course you will be able to:

  • Develop digital note-taking, note collaboration and note synchronising skills.
  • Create and update notes.
  • Manage lists and outlines.
  • Add contents including memos, pictures and videos.
  • Interact with other Microsoft software programs.
  • Explain the concepts of groups.


To ensure your success, you should have Windows end-user skills that include starting and closing applications, navigating basic file structures, and managing files and folders.  Previous experience with OneNote is not required, however, having a basic understanding on the Microsoft Office productivity suite would be beneficial.

Course Content

Getting Started

  • Navigate the OneNote 2016 Environment
  • Use Templates
  • Customize the OneNote User Interface

Adding and Formatting Notebook Content

  • Apply Formatting to Notebook Content
  • Insert Images and Audio into a Notebook
  • Add Quick Notes and Links
  • Use Drawing Tools

Embedding and Attaching Files

  • Embed Excel Spreadsheets
  • Attach other File Types

Organizing and Searching Notebooks

  • Use Tags
  • Organize and Search Notebooks

Finalizing a Notebook

  • Proof & Print a Notebook
  • Configure Password Protections and Notebook Properties

Managing Notebook Files

  • Export Content from OneNote Notebooks
  • Back Up and Restore Notebook Content

Sending and Sharing OneNote Content

  • Send OneNote Content in Other Formats

Appendix A: Microsoft OneNote 2016 Common Keyboard Shortcuts

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