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ChPP APM Chartered Project Professional and Registered Project Professional Coaching

Completed the APM PMQ - What Next? 70-20-10

  1. I have successfully passed my APM Project Management Qualification (APM PMQ) what is the next step?
  2. How do I work towards becoming a APM Chartered Project Professional?

So you have successfully completed and passed your APM PMQ what next? How can you develop the competencies not only to develop your professional standing but develop the knowledge, skills,  behaviours of a professional project manager?

Well, it’s not all about booking the next training course, we suggest the next step is to apply some of what you have learned. It’s useful to think about the 70-201-10 model here (Lombardo, Michael M; Eichinger, Robert W (1996). The Career Architect Development Planner (1st ed.).

Minneapolis: Lominger. p. iv. ISBN 0-9655712-1-1.).

What is Chartered Project Professional?

Becoming a Chartered Project Professional will be the pinnacle of your project management career. It will evidence the fact that you are among the pre-eminent professionals practicing to a defined code of conduct having demonstrated the requisite knowledge and skill.

For those professionals holding the APM Registered Project Professional (RPP) designation your route to Chartered will be relatively straightforward, but for those of you without RPP you may need some support and guidance to help see you through successfully.

ChPP is available to anyone, from any professional project background not just project managers, but programme, portfolio managers as well as specialist skills such as risk management and project controls.

Who Is It Suitable For?

To achieve the ChPP standard you must demonstrate competence (knowledge and application) of ten core competencies and two elective competences.

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Learning Objectives

Set a Goal?

Before working in any self-development it is always worth setting your self a goal. This needed be a long-term life-changing mission, it can as simple as reflecting on where you are and where you would like to be in the short term. Is project management the right career for you and what sorts of projects do you like to get involves in. Is project management just part of your role or do you see project management as your future profession? If you decide professional project management is for you then you need to plan your next step. This is where the 70-20-10 model is useful in helping you to apply what you have learned.

End Goal

Before moving on it is worth pausing to consider Chartered Project Professional as one possible end goal. Ultimately as professional project managers, we want to deliver successful projects for our organisations and customers; or more realistically increase the chances of projects being successful. To do this we rely on our skills, knowledge and experience to influence the planning and control of project across the lifecycle. The APM has defined the core competencies it would expect to see in a Chartered Project Professional as:

Mandatory competences

Evidence needed for all 10

Elective competences

Evidence needed for two

Team management

The ability to select, develop and manage teams.

Procurement

The ability to secure provision of resources needed for change initiative(s) from internal and/or external providers.

Conflict management

The ability to identify, address and resolve differences between individuals and/or interest groups.

Contract management

The ability to agree contracts for the provision of goods and/or services, to monitor compliance and to manage variances.

Leadership

The ability to empower and inspire others to deliver successful change initiatives.

Requirements management

The ability to prepare and maintain definitions of the requirements of change initiatives.

Risk, opportunity and issue management

The ability to identify and monitor risks (threats and opportunities), to plan and implement responses to those risks, and to respond to other issues that affect the change initiative.

Solutions development

The ability to determine the best means of satisfying requirements within the context of the change initiative’s objectives and constraints.

Consolidated planning

The ability to consolidate and document the fundamental components of a change initiative: scope; schedule; resource requirements; budgets; risks; opportunities and issues; and quality requirements.

Schedule management

The ability to prepare and maintain schedules for activities and events for change initiatives, taking account of dependencies and resource requirements.

Governance arrangements

The ability to establish and maintain governance structures that define clear roles, responsibilities and accountabilities for governance and delivery of change initiatives, and that align with organisational practice.

Resource management

The ability to develop, implement and update resource allocation plans (other than finance) for change initiatives, taking account of availabilities and scheduling.

Stakeholder and communications management

The ability to manage stakeholders, taking account of their levels of influence and particular interests.

Quality management

The ability to develop, maintain and apply quality management processes for change initiative activities and outputs.

Reviews

The ability to establish and manage reviews at appropriate points, during and after change initiatives, which will inform governance of the change initiatives, by providing evaluations of progress, methodologies and continuing relevance.

Transition management

The ability to manage the integration of the outputs of change initiatives into business as usual, addressing the readiness of users, compatibility of work systems and the realisation of benefits.

Change control

The ability to establish protocols to alter the scope of change initiatives, implementing the protocols when necessary, and updating configuration documentation, including contracts to develop, maintain and apply quality management processes for change initiative activities and outputs.

Resource capacity planning

The ability to prepare and maintain an overall schedule for resource use in related change initiatives, which avoids bottlenecks and conflicting demands, and which sequences outcomes in order to enable the efficient realisation of benefits.

Budgeting and cost control

The ability to develop and agree budgets for change initiatives, and to control forecast and actual costs against the budget.
OR

Financial management

The ability to plan and control the finances of programmes or portfolios and their related change initiatives, as a means of driving performance and as part of the organisation’s overall financial management.

Frameworks and methodologies

The ability to identify and/or develop frameworks and methodologies that will ensure management of change initiatives will be comprehensive and consistent across different initiatives. (In this context, ‘framework’ means the parameters, constraints or rules established to standardise delivery.)

Independent assurance

The ability to gather independent evidence that the information from the change initiative is valid, and that the change initiative is likely to achieve its aims.

So if you see project management as your profession then you should consider working towards Chartered Project Professional. In planning your development, you need to consider how you will grow these competencies. How will you gain experience managing difficult stakeholders? How can you get experience planning and controlling the budget of complex projects? How will you implement effective change control processes?  To achieve the chartered status it is not enough to understand these topics you also need to know how to put them into practice. This is where the 70-20-10 learning model can help.

Pre-Requisites

ChPP Application Process

There are currently three routes to ChPP status. These are:

  • Route 1: for those who have a recognised assessment for technical knowledge. For the moment no qualifications are registered to meet the requirements to advanced technical knowledge. It is up to the awarding bodies to apply to the APM for these to be recognised and we expect to see these emerge over the next few months.
  • Route 2: for those who have a recognised assessment for technical knowledge and professional practice. Currently the RPP qualification is the only recognised assessment in this category.
  • Route 3: an experiential route for those who do not have a recognised assessment but do meet the eligibility criteria. This will be assessed based on the application and a more detailed interview than routes 1 and 2.

In all cases the process involves a paper application and then an interview (which can be conducted face-to-face or on-line). The RPP application is very similar with a written application and then an interview.

70-20-10 Learning Model Diagram

70-20-10 Leaning Model

The 70-20-10 model describes how 70% of what we learn comes from experiential learning. For you, this means delivering stretching, but not impossible, projects. At the start of your career, this may be just a work package within an overall project. As you competence and confidence grow you can grow your responsibility. Taking on larger and more complex work packages or projects. The important thing is that you take ownership and accountability for delivery. Influencing the decision making processes of others. You are not just a project coordinator or communication interface between the different parties. You should seek out opportunities to take on these responsibilities, testing our new ways of working.  Adapting and improving the way you manage projects as you go.

In our experience, many project managers have their own project controls system to complement corporate systems. They may operate a contract tracker to recorded commitments or used tried and tested reporting processes.  For example, one project manager used a simple PowerPoint pack for reporting. Every month each work package manager would present three slides covered work done this month, work planned next month and then a final slide summarising any key risk, issues and changes.

If you plan to eventually apply for chartered project professional it’s important that you establish and get into the habit of maintaining a CPD log.  This shouldn’t just be a random set of learning events but should be clearly structured around your personal development needs. We would recommend using the headings from the competence model as a guide. Recording your CPD and experience under these headings will make life so much easier once the time comes to make you Chartered Project Professional application.

20% Social Learning Helps Deliver Success

This is where social learning can help you achieve your goals. Develop a network of project managers and other specialists. Learn from those who have more experience. Often your fellow PM are willing to share what they have learned from previous projects. Develop a network of people you respect and trust. The Association for Project Management offers plenty of opportunities to network with people outside your current employer. With branch events in most regions and specialist interest groups in areas such as risk management and project assurance.

One of the challenges in the project environment is that each project has a temporary team and you have little time to get to know the people on your team. One strategy I have seen many successful PM use is to develop a core team of people you trust, who you can work with on multiple projects. Some people see this as a bit of a clique, but its a strategy I have seen successful project managers use again and again.

10% Formal Training

Once you have the experience and developed your network then its now time to formalise your status with a formal qualification. The APM has identified three routes to chartered status:

  • Route one: For project professionals who have a recognised assessment for technical knowledge.
  • Route two: For project professionals who have a recognised assessment for technical knowledge and professional practice
  • Route three: An experiential route for project professionals who do not have a recognised assessment, but do meet the eligibility requirements.

For each route, you will need to demonstrate

  1. Demonstrate advanced technical knowledge of the necessary competencies. (As yet we are awaiting the APM work on defining what these qualifications are)
  2. Demonstrate practical application of the necessary competencies.
  3. Provide two proposers to support your application.
  4. Demonstrate a structured approach to CPD over the least 12 months.
  5. Commit to the APM’s Code of Professional Conduct.
  6. Provide evidence of working in an ethical way.

We are expecting further details for the routes in the near future, and we will update this post as soon as this information is available. So for example we don’t know how significant the APM PMQ will be in this process.

Course Content

How can this coaching support me?

The APM provide detailed guidance on how to prepare and complete the application. However this guidance primarily focuses on the application process, and not the longer term steps to achieve the standard.  To be successful your application should be based on an honest and detailed review of your competences against the standard.  We recognise that every individual may have very different development needs, so if you feel the need for some external guidance then we would be delighted to offer you one-to-one coaching.

Each session is tailored to your needs but we will typically cover.

  • A review of your employment history
  • A guided benchmarking of your competences against the ChPP standard.
  • Support to prepare a CPD development plan to address any gaps in your knowledge, experience.
  • The development of a plan to consolidate the next steps
  • Advice and guidance across a few chosen competencies
  • Advice and guidance against your project track records

Stage One (Written Application) Support - Follow-On Coaching

Each learner will be provided with a ChPP coach, someone who understands the process fully and is able to provide support and guidance in the preparation of the application. This can happen either remotely or in person and face to face. The time allowed for this is approximately one half day per person. This may be undertaken individually or as part of a larger group on a webinar basis or perhaps over the telephone to support those candidates who work remotely, have time or domestic restrictions on travel or would prefer that approach.

The objective is to arrive at a completed application pack for each candidate suitable for presentation to the APM. It must be stressed that the coaches cannot actually suggest content but can advise on the suitability of the content written by the applicant. Further coaching can be made available on an individual basis at extra cost.

Stage Two (Written Application) Support – One Day Interview Coaching

For candidates who have had a successful outcome from the Stage One process there will be a follow up workshop to prepare the candidate for the stage two interviews. This will include a checklist of preparation and during the one day session candidates will be coached on how to develop their interviewing skills around the material they have presented. Candidates will be invited to interview each other and to provide feedback. A short presentation on effective feedback will be provided as part of the session.

Candidates that have been unsuccessful will have the option of undertaking a further coaching session to review the feedback and determine the best way forward, whether to resubmit immediately or consider accumulating more experience or evidence to re-apply in the future.

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